RODO information clause

  1. Pursuant to Article 13(1) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the EU L 119 of 04.05.2016, p. 1, as amended), hereinafter referred to as “RODO”, we inform that your personal data is processed by the Institute De Republica, with its seat in Warsaw (00-761), at 23/1 Belwederska Street, which is the controller, hereinafter referred to as “Administrator”.
  2. On the basis of applicable law, we have appointed the Inspector of Data Protection who can be contacted:
    1. by regular post to the address: Instytut De Republica, ul. Belwederska 23, lok. 1, 00-761 Warszawa, or
    2. by e-mail:
  3. Personal data obtained in connection with the conclusion of a contract with you will be processed for the following purposes:
    • related to the performance of the contract signed with you,
    • in connection with potential claims for damages,
    • responding to your letters, requests and complaints,
    • responding to pending proceedings.
  4. The legal basis for processing your data is:
    • the necessity to perform the contract or to take action at your request before entering into the contract (Article 6(1)(b) of the RODO),
    • the necessity to fulfil a legal obligation imposed on the Administrator (Article 6(1)(c) of the RODO),
    • necessity for the purposes of the legitimate interests pursued by the Administrator (Article 6(1)(f) of the RODO).
  5. The provision of personal data is voluntary although necessary for the performance of the contract.
  6. The personal data collected from you may be transferred to:
    • entities processing it on our behalf, and
    • public authorities or bodies entitled to obtain the data on the basis of applicable law, e.g. courts, law enforcement agencies or state institutions, when they submit a request, on an applicable legal basis.
  7. Your data shall not be transferred to third countries.
  8. The duration of the processing of your personal data shall depend on the purpose for which the data is processed. The period for which your personal data will be stored is determined based on the following criteria:
    • the duration of the contract,
    • legal provisions which may oblige us to process the data for a certain period,
    • the period which is necessary to defend our interests.
  9. Furthermore, we inform you that you have the right to:
    • access to your personal data,
    • request the rectification of your personal data which is incorrect and the supplementation of incomplete personal data,
    • request the erasure of your personal data, in particular if you withdraw your consent to the processing, if there is no other legal basis for the processing,
    • request the limitation of the processing of your personal data,
    • object to the processing of your data, on grounds of your particular situation, in cases where we are processing your data on the basis of our legitimate interest or for the purposes of direct marketing,
    • transfer of your personal data,
    • lodge a complaint to the supervisory authority responsible for personal data protection, i.e. the supervisory authority is the President of the Personal Data Protection Office (UODO).
  10. To the extent that your data is processed on the basis of your consent, you have the right to withdraw your consent to data processing at any time. Withdrawal of your consent does not affect the lawfulness of processing, which was performed on the basis of your consent before its withdrawal. You may withdraw your consent by sending a statement of withdrawal of consent to either our postal address or e-mail address.
  11. We inform you that we do not use systems for automated decision-making.